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Jefferson County LEPC | Madison, IN

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October 21, 2020

12/20/2014 5:49:00 PM
Minutes from November 2014 Meeting

Attendance and Quorum:

  1. a.       ChairmanCeleste Suttercalled themeetingtoorderat6:00 PM.   
  2. b.      There was a quorum with 10 memberspresentincluding: Richard Ashby, Dave Bell, Robert Black, Cara Cyrus, Robert Fitzgerald, Shannon Gillespie, Mark Petersen, Celeste Sutter, Dave Thomas, and Shane Williams.
  3. c.       4 members were absent.  
  4. d.      2 guests were present including: Ian Ewusi, SARA Title III Field Coordinator/IERC Field Rep, and Michael Scott of TV15 attended and filmed the meeting for TV15. 


Approval of Minutes from last meeting:

  1. a.       The Chairman made a motion to approve the minutes as written from the October meeting. The motion carried by unanimous vote.


Financial Report:

  1. a.       ChairmanCeleste Sutterpresented thefiscal reportfromAccount1152.  The balance is $7339.42 as of October 31, 2014.  
  2. b.      1 claim was presented to the committee for approval:
    1. a.       Claim from Dave Bell for fees and travel expenses for the Mid-Year NASTTPO Conference in the amount of $1739.18 (funding previously approved at the September meeting—See September 11, 2014 minutes).
    2. b.      The Chairman asked for a motion to approve payment of these claims. Cara Cyrus motioned to approve payment, and Robert Black seconded the motion. The motion carried by unanimous vote.


Old Business: 

  1. a.       Tabletop Exercise—The Exercise was a great success and included involvement from numerous emergency response organizations and agencies throughout the community including: KDH EMS, Jefferson County Health Dept., Jefferson County EMA, Jefferson County Sherriff Dept., Madison Twp. Fire Dept., Clifty Amateur Radio, Salvation Army, American Red Cross, Hanover College, Kent Fire Co., and Madison State Hospital. The exercise began at 6:30 p.m. and concluded at 7:15 p.m. Secretary/Treasurer Shannon Gillespie took notes during the exercise. The scenario was based on an accident in which a school bus collided with a tanker truck loaded with 9,000 gallons of gasoline, flipping the truck, and resulting in a significant fuel leak. The chemical for our HazMat concern was listed as benzene, although gasoline contains numerous hazardous chemicals that would meet the criteria for the exercise. Our focus for the exercise was command structure, and that issue was addressed by the attendees during discussion.



  1. a.       2015 Meeting Schedule—discussed the benefits and disadvantages of holding LEPC meeting every other month starting next year.
    1. a.       Mark Petersen made a motion for the Jefferson County LEPC to hold meetings on every even month (February, April, June, August, October, December) in 2015 rather than every month, as we previously have met. Tammy Monroe seconded the motion. Motion carried by unanimous vote. 
      1.                                                                            i.      As there will not be a meeting in January of 2015, officer elections for 2015 will be held in December of 2014. The LEPC Bylaws will likewise be approved in the December 2014 meeting for the 2015 year, and the Legal Notice for 2015 will be prepared early as well in order to meet the January 31st deadline for 2015. The Member Roster and Fiscal Report will be covered in the February 2015 meeting in order to meet the March deadline.


Report from the HazMat Team:

  1. a.       Nothing new reported at this time.


Other Business:

  1. a.       Public Comments – none
  2. b.      Ethics Training—Ian Ewusi, IERC Field Rep, stated that the updates are nearly ready and the Ethics training should occur soon. Ethics training is required to be completed by every roster member of the LEPC each year. Emails will be sent to the members with instructions on how to complete the training.
  3. c.       NASTTPO Mid-Year and Hot Zone Conference—Dave Bell gave a brief summary of the topics covered at the conference. Of great interest to the attendees was the topic of the Bakken crude oil being shipped by train. Some significant points include:
    1. a.       The USDOT is requiring companies transporting 1 million gallons or more on a single train to notify the states that these shipments will pass through.
    2. b.      This information from the companies is to include the estimated number of trains weekly, the routes those trains would travel, a point of contact, and emergency response information. Additional notices are to be sent if there is a 25% change in rail transport of 1 million gallons or more per train.
    3. c.       This information is to be forwarded to the emergency management agencies (EMAs) and LEPCs for planning and response purposes
    4. d.      Bakken crude oil is a concern because:
      1.                                                                                        i.      it is being transported in very large quantities per train
      2.                                                                                      ii.      many of the train cars used to carry the oil have been converted into oil cars from other types of train cars, so they may not have the ideal protection standards for transporting this oil
      3.                                                                                     iii.      Bakken crude oil is a class 3 flammable liquid, which has a lower ignition point and higher vapor pressure than most other crude. It more volatile than most crude oil.
  4. d.      IERC Meeting—Dave Bell made a motion to host the March 2015 IERC meeting in Jefferson County. Mark Petersen seconded the motion. Motion carried by unanimous vote. Chairman Celeste Sutter is making arrangements with Hanover College for a conference room to host the event. Thank you Ian for making this opportunity available to us!



  1. a.       The next IERC meeting date and time has not been posted yet, but it will be held in January in Indianapolis at Indiana Government Center South, Indianapolis, IN 46204. 
  2. b.      NASTTPO Conference will be held in Portland, ME on May 19th through the 21st
  3. c.       Madison Area Safety Health Roundtable (MASHR) is held on the 2nd Wednesday each month at Kings Daughters Hospital at noon.


Next meeting:  December 11th 2014 (Madison Airport Conference Room, 6:00PM).



Richard Ashby made a motion to adjourn and Dave Bell seconded the motion.  Motion carried.  There being no further business to discuss, the meeting adjourned at 6:33 pm.





Shannon Gillespie,Secretary/Treasurer


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